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  INSTRUCTIONS FOR AUTHORS
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ADMINISTRATION REQUIREMENT

  1. Acta Medica Indonesiana (The Indonesian Journal of Internal Medicine) only receive the clinical manuscripts in Internal Medicine. Others are accepted if only correlated to Internal Medicine.
  2. Manuscripts are sent to the secretariat in the form of 3 copies of print-out and file in CD. File also could be sent by
    e-mail to ijim@inaactamedica.org; pipfkui@yahoo.com or by our website, www.inaactamedica.org. Manuscripts are written on letter pages, 1.5 line spaces, with left and right border of 3 cm; upper and lower border of 2.5 cm. Two version languages (Bahasa and English versions) are required.
  3. All authors guarantee that the manuscript is original, has never been published elsewhere, and will not be submitted to other publisher. Authors should enclose ‘The Article Checklist and Mailing Instructions’ form and ‘Consent Form’ for all authors (could be downloaded from www.inaactamedica.org).
  4. Confirmation of article acceptance or rejection will be writtenly informed.
  5. The duration of reviewing is depend on the manuscript qualification. It usually takes 2 months and the approvement, correction or may be rejection letter, will be sent to principle author.
  6. Authors whose article has been published will accept certificates, article’s reprints, and printed journals (3 exemplars). More than 3 exemplars, author will be charged Rp. 50.000,-/exemplars (includes the delivery fee around Indonesia), or $US 10.00/exemplars (includes the delivery fee to overseas).
  7. The unpublished article, will not be returned.
  8. Authors will be charged Rp.5.000.000,- or $US 500.00 when the confirmation letter of publishing is issued.


MANUSCRIPT REQUIREMENT

  • TITLE PAGE
    The title page must contain the following information:
    1. Title, should not exceed 16 words, no abbreviation, except the well known terms.
    2. The name, postal address, e-mail, telephone and fax numbers of the corresponding author.
    3. The full names, institutions, city and country of all co-authors.
    4. Up to five keywords or phrases suitable for use in an index (it is recommended to use MeSH terms).
    5. Word count - excluding title page, abstract, references, figures and tables
       
  • Authors' Contributions
    In order to give appropriate credit to each author of a paper, the individual contributions of authors to the manuscript should be specified in this section. Please attach the ‘consent form’ for all authors.

    An "author" is generally considered to be someone who has made substantive intellectual contributions to a published study. To qualify as an author one should 1) have made substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; 2) have been involved in drafting the manuscript or revising it critically for important intellectual content; and 3) have given final approval of the version to be published. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. Acquisition of funding, collection of data, or general supervision of the research group, alone, does not justify authorship.

    All contributors who do not meet the criteria for authorship should be listed in an acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, writing assistance, or a department chair who provided only general support.
     
  • GENERAL FORMAT
    The manuscript format must be presented in the following order:
    1. Title page
    2. Abstract (or summary for references or case reports). Please define abstract in two version languages (Bahasa and English versions)
    3. Main text (tables should be in the same format as your article and embedded into the document where the table should be cited; images must be uploaded as separate files)
    4. Acknowledgments, Competing interests, Funding
    5. References
    6. Appendices

    Do not use the automatic formatting features of your word processor such as endnotes, footnotes, headers, footers, boxes etc.
    Provide appropriate headings and subheadings as in the journal. We use the following hierarchy: BOLD CAPS, bold lower case, Plain Text, Italics.

THE MANUSCRIPT CONTENTS

  • Editorial
    The aim of an Editorial is to stimulate thought (often with more questions than answers) rather than review the subject exhaustively. Editorials are usually linked to one or more articles published in the same issue. Personal opinion and comment are perfectly legitimate since the Editorial is not anonymous, though of course such opinion needs to be reasonable and backed up by appropriate evidence.

    Word count: up to 1200-1500 words.
    Illustrations/Tables: Maximum 2 tables and/or figures.
    References: up to 30.
     
  • Article of Research/Original Article
    These represent a substantial body of laboratory or clinical work. Extended reports should not exceed 3000 words plus references; articles that exceed this word limit may be returned for revision before peer review. Additional data may be presented as supplementary information, which will be published online only should the article be accepted (this can be in any format: text, tables, images, etc.).

    Original article should be presented in sections - namely:
    1. Title of The Article
    2. Abstract
      No more than 250 words, summarising the problem being considered, how the study was performed, the salient results and the principal conclusions under subheadings 'Aim', 'Methods', 'Results', and 'Conclusion'.
      Please define abstract in two version languages (Bahasa and English versions)
    3. Key words
      No more than 5. These should be given beneath the Abstract and in the box provided in the online submission process.
    4. Introduction
      No more than 4 paragraphs. Without subtitle, state the rationale for the study some references, state the novelties and main problem/the study purpose. Brief description of the background that led to the study (current results and conclusions should not be included).
    5. Methods
      Details relevant to the conduct of the study. Wherever possible give numbers of subjects studied (not percentages alone). Statistical methods should be clearly explained at the end of this section and its analyses must be explained on the methods used.
    6. Results
      Work should be reported in SI units. Undue repetition in text and tables should be avoided. Comment on validity and significance of results is appropriate but broader discussion of their implication is restricted to the next section.
      Subheadings that aid clarity of presentation within this and the previous section are encouraged.
    7. Discussion
      The nature and findings of the study are placed in context of other relevant published data. Caveats to the study should be discussed. Avoid undue extrapolation from the study topic.
    8. Conclusion
    9. Acknowledgments and affiliations
      Individuals with direct involvement in the study but not included in authorship may be acknowledged. The source of financial support and industry affiliations of all those involved must be stated.
    10. References (usually below 30).
      Please see References for further style guidance. Consist of references of minimal 10 years recently and in the form of essay.
    11. Figure legends Maximum 6 tables and/or figures.
      Please see Illustrations and tables for further style guidance.
       
  • Article of References (Review, Special, Clinical Practice)
    Although these are usually commissioned, authors are invited to discuss directly with the Editor possible topics for review.

    Word count: the length will be indicated by or will be discussed with the editor, but will usually be less than 3000 words.
    Abstract: up to 250 words.
    Tables/Illustrations: Maximum 6 tables and/or figures

    References: to be discussed with the Editor.
    Article of references should be presented in sections - namely:
    1. Title of The Article
    2. Abstract
      No more than 250 words, summarising the problem being considered, how the study was performed. Please define abstract in two version languages (Bahasa and English versions).
    3. Key words
      No more than 5. These should be given beneath the Abstract and in the box provided in the online submission process.
    4. Introduction
      No more than 4 paragraphs. Without subtitle, state the rationale for the study some references, state the novelties and main problem. Brief description of the background that led to the study (current results and conclusions should not be included).
    5. Subtitles in keeping with needs
    6. Conclusion
    7. Acknowledgments and affiliations
      Individuals with direct involvement in the study but not included in authorship may be acknowledged. The source of financial support and industry affiliations of all those involved must be stated.
    8. References (no limit, but usually below 50).
      Please see References for further style guidance. Consist of references of minimal 10 years recently and in the form of essay.
    9. Figure legends Maximum 6 tables and/or figures.
      Please see Illustrations and tables for further style guidance.
       
  • Article of Case Reports
    Word count: the length will be indicated by or will be discussed with the editor, but will usually be less than 3000 words.

    Abstract: up to 250 words.
    Tables/Illustrations: Maximum 6 tables and/or figures
    References: to be discussed with the Editor.

    Case Report should be presented in sections - namely:
    1. Title of The Article
    2. Abstract
      No more than 250 words, summarising the problem being considered, how the study was performed. Please define abstract in two version languages (Bahasa and English versions).
    3. Key words
      No more than 5. These should be given beneath the Abstract and in the box provided in the online submission process.
    4. Introduction
      No more than 4 paragraphs. Without subtitle, state the rationale for the study some references, state the novelty and main problem/the report purpose. Brief description of the background that led to the study (current results and conclusions should not be included).
    5. Case Illustration
    6. Discussion
      The nature and findings of the study are placed in context of other relevant published data. Caveats to the study should be discussed. Avoid undue extrapolation from the study topic.
    7. Conclusion
    8. Acknowledgments and affiliations
      Individuals with direct involvement in the study but not included in authorship may be acknowledged. The source of financial support and industry affiliations of all those involved must be stated.
    9. References (no limit, but usually below 50).
      Please see References for further style guidance. Consist of references of minimal 10 years recently and in the form of essay.
    10. Figure legends Maximum 6 tables and/or figures.
      Please see Illustrations and tables for further style guidance
       

STATISTICS
The Acta Medica Indonesiana (The Indonesian Journal of Internal Medicine) asks statistical reviewers to use this checklist when appraising original article papers. So, authors should be complied of these parts:

Design features of the study

  • Was the objective of the study sufficiently described?
  • Was an appropriate study design used to achieve the objective?
  • Was there a satisfactory statement given of source of subjects?
  • Was the sample size justified?
  • Was a pre-study calculation of required sample size reported?
  • Were the measurements likely to be valid and reliable?

Conduct of study

  • Was a satisfactory response rate achieved?
  • In cohort study, how adequate was the follow-up?
  • In cohort/case-control study, was a control group appropriate? Should one have been used?
  • In case-control, were data collected the same way for cases and controls?
  • In cohort, was the exposure/intervention accurately measured?
  • In cohort, were relevant outcome measures ignored?

Analysis and presentation

  • Was there a statement adequately describing or referencing all statistical procedures used?
  • Were the statistical analyses used appropriate?
  • Was the presentation of statistical material satisfactory?
  • Was the statistical significance assessed?
  • Were the confidence intervals given for the main results?
  • Was the conclusion drawn from the statistical analysis justified?

Recommendation on paper

  • Is the paper of acceptable statistical standard for publication?
  • Is the paper could be generalized in a larger population?

Checklist for statistical assessment of randomised controlled trials
Reports of randomised controlled trials must conform to the CONSORT statement (please see the link on www.consort-statement.org). Acta Medica Indonesiana (The Indonesian Journal of Internal Medicine) statistical reviewers also use the following checklist to assess such papers:

Design features

  • Objective of the trial sufficiently described?
  • Satisfactory statement of diagnostic criteria for entry to the trial?
  • Satisfactory statement of the source of participants?
  • Concurrent (not historical) controls used?
  • Interventions well defined?
  • Random allocation to intervention used?
  • Method of randomisation described?
  • Acceptably short delay from allocation to start of intervention?
  • Potential degree of blindness used?
  • Satisfactory statement of criteria for outcome measures?
  • Outcome measures appropriate?
  • Pre-study calculation of sample size reported?
  • Duration of post-intervention follow up stated?

Conduct of trial

  • Intervention and control groups comparable in relevant measures?
  • High proportion of participants followed up?
  • High proportion of participants complete intervention?
  • Were participants who dropped out from intervention and control groups described adequately?
  • Adverse effects of intervention reported?

Analysis and presentation

  • All statistical procedures adequately described or referenced?
  • Statistical analyses appropriate?
  • Prognostic factors adequately considered?
  • Presentation of statistical material satisfactory?
  • Confidence intervals given for the main results?
  • Were side-effects reported?
  • Conclusions drawn from the statistical analysis justified?

Recommendation on paper

  • Is the paper of acceptable statistical standard for publication?
  • If "No" , could it become acceptable with suitable revision?

ETHICS

  • When reporting/writing experiments result with certain object (i.e. patient’s names, or institution or others), should never mention about identity or other characteristic that describes that object.
  • Study on human subjects and animal research should have ethical clearance from institutional review board (IRB), and a copy of ethical clearance letter should be submitted.

The editorial board reserves the right to carry out editorial change if it is considered important.

STYLE
General writing style
Please write in a clear, direct, and active style. The Acta Medica Indonesiana (The Indonesian Journal of Internal Medicine) is an international journal, and many readers do not have English as their first language. Our preferred dictionaries are Chambers 21st Century Dictionary for general usage and Dorlands for medical terms.

Punctuation

  • No full stops in initials or abbreviations.
  • Minimal commas, but use commas before the "and" and "or" in lists: The bishops of Durham, Canterbury, Bath and Wells, and York were invited.
  • Use commas on both sides of parenthetical clauses or phrases, and with commenting clauses.
  • Know the difference between defining clauses (no comma) and commenting clauses (commas needed):
    Medical staff who often work overtime are likely to suffer from stress.
    Medical staff, who often work overtime, are likely to suffer from stress.
  • Use commas before "and," "or," "but" in two-sentence sentences (when the coordinate conjunction joins two main clauses):
    Half received drug treatment, but their symptoms did not resolve more quickly.
    We could make an omelette, or you could go and get a takeaway.
  • Note that when a comma is used, both main clauses must have a subject:
    The patients stopped smoking, and they felt better for it.
    The patients stopped smoking and felt better for it.
  • Minimal hyphenation - use hyphens only for words with non-, -like, -type, and for adjectival phrases that include a preposition (one-off event, run-in trial). Not using hyphens will help you to avoid noun clusters (see Grammar below).
  • Quotation marks - please use double, not single, inverted commas for reported speech. Full stops and commas go inside quotation marks: She said, "We will."
  • No exclamation marks, except in quotes from other sources.
  • Reference numbers go after commas and full stops, before semicolons and colons.
  • Minimal capitalisation. Use capitals only for names and proper nouns. Don't capitalise names of studies.

Grammar

  • Write in the active and use the first person where necessary. Try to avoid long sentences that have several embedded clauses.
  • Sex: avoid "he" as a general pronoun. Make the nouns (and pronouns) plural, then use "they"; if that's not possible, use "he or she.".
  • Nouns and verbs should agree: The data are; None is...
  • Organisations and groups of people take singular verbs: The government is; The team has researched...
  • Avoid noun clusters: "Patient in coronary care unit" rather than "coronary care unit patient."
  • Watch out for "danglers" (unattached participles and misrelated clauses):
  • Joining the service in 1933, his first post was... (the post didn't join the service)
  • Joining the service in 1933, he was first posted to... (this is correct)

Technical terms

  • Drugs should be referred to by their approved non-proprietary names, and the source of any new or experimental preparations should be given.
  • Scientific measurements should be given in SI units, except for blood pressure, which should be expressed in mmHg.
  • Numbers under 10 are spelt out, except for measurements with a unit (8 mmol/l) or age (6 weeks old), or when in a list with other numbers (14 dogs, 12 cats, 9 gerbils).
  • Raw numbers should be given alongside percentages, and as supporting data for P values.

ILLUSTRATIONS/ FIGURES

Black and white images should be saved and supplied as GIF, TIFF, EPS or JPEG files, at a minimum resolution of 300 dpi and an image size of 9 cm across for single column format and 18.5 cm for double column format.

Colour images should be saved and supplied as GIF, TIFF, EPS or JPEG files, to a minimum resolution of 600 dpi at an image size of 9 cm across for single column format and 18.5 cm for double column format.

We also receive images/figures in Photoshop (.psd) and/or CorelDRAW (.cdr) files.

Images should be mentioned in the text and figure legends should be listed at the end of the manuscript.
Cite illustrations in numerical order (figure 1, figure 2 etc) as they are first mentioned in the text.

Images must not be embedded in the text file but submitted as individual files (view further details in File Formats.)

During submission, when you upload the figure files please label them as Figure 1, Figure 2, etc. The file label will not appear in the pdf but the order in which the figures uploaded should be sufficient to link them to the correct figure legend for identification.

We can accept multi-page Powerpoint files. Alternatively, Powerpoint files can be saved as JPEG files and submitted as a standard image file.
Histograms should be presented in a simple, two-dimensional format, with no background grid.

Unacceptable file formats
Any file using OLE (Object Linking and Embedding) technology to display information or embed files, Bitmap (.bmp), PICT (.pict), Canvas (.cnv), Excel (.xls); and locked or encrypted PDFs are not acceptable.

TABLES
Tables should be submitted in the same format as your article and embedded into the document where the table should be cited. Please note: Bench>Press cannot accept Excel files. If your table(s) are in Excel, copy and paste them into the manuscript file. In extreme circumstances, Excel files can be uploaded as supplementary files; however, we advise against this as they will not be acceptable if your article is accepted for publication.

Tables should be self-explanatory and the data they contain must not be duplicated in the text or figures. Tables should be in the same format as your article and embedded into the document where the table should be cited.

ACKNOWLEDGEMENTS AND FUNDING
Please acknowledge anyone who contributed towards the study by making substantial contributions to conception, design, acquisition of data, or analysis and interpretation of data, or who was involved in drafting the manuscript or revising it critically for important intellectual content, but who does not meet the criteria for authorship. Please also include their source(s) of funding. Please also acknowledge anyone who contributed materials essential for the study. Authors may also like to acknowledge (anonymously) the patient on whom the study is based.

The role of a medical writer must be included in the acknowledgements section, including their source(s) of funding.

Authors should obtain permission to acknowledge from all those mentioned in the Acknowledgements.

Please list the source(s) of funding for the study, for each author, and for the manuscript preparation in the acknowledgements section. Authors must describe the role of the funding body, if any, in study design; in the collection, analysis, and interpretation of data; in the writing of the manuscript; and in the decision to submit the manuscript for publication.

REFERENCES
Authors are responsible for the accuracy of references cited: these should be checked against the original documents before the paper is submitted. It is vital that the references are styled correctly so that they may be hyperlinked. All references must be consist of minimal 10 years recently and in the form of essay.

Please use the references from Acta Medica Indonesiana’s publication, it can be downloaded on PubMed’s site (http://www.ncbi.nlm.nih.gov/pubmed)  or our website (www.inaactamedica.org).

In the text
References must be numbered sequentially as they appear in the text. References cited in figures or tables (or in their legends and footnotes) should be numbered according to the place in the text where that table or figure is first cited. Reference numbers in the text must be given in super script immediately after punctuation (with no word spacing) - for example, .6 not 6.

Where more than one reference is cited, separate by a comma - for example, 1,4,39. For sequences of consecutive numbers, give the first and last number of the sequence separated by a hyphen - for example, 22-25. References provided in this format are translated during the production process to superscript type, which act as hyperlinks from the text to the quoted references in electronic forms of the article.

In the reference list
References must be double spaced (numbered consecutively in the order in which they are mentioned in the text) in the [slightly modified] Vancouver style. Only papers published or in press should be included in the reference list. (Personal communications or unpublished data must be cited in parentheses in the text with the name(s) of the source(s) and the year. Authors should get permission from the source to cite unpublished data)


Punctuation of references must follow the [slightly modified] Vancouver style:
The references writing style is using style of International Committee of Medical Journal Editors year 2008 by opening www.icmje.org site.

Use one space only between words up to the year and then no spaces. The journal title should be in normal letter (non italic) and abbreviated according to the style of Medline. If the journal is not listed in Medline then it should be written out in full. Check journal abbreviations using PubMed.

List the names and initials of all authors if there are 3 or fewer; otherwise list the first 3 and add et al.

Example references:

Journal
Koziol-Mclain J, Brand D, Morgan D, et al. Measuring injury risk factors: question reliability in a statewide sample. Inj Prev. 2000;6:148-50.

Chapter in book
Nagin D. General deterrence: a review of the empirical evidence. In: Blumstein A, Cohen J, Nagin D, eds. Deterrence and incapacitation: estimating the effects of criminal sanctions on crime rates. Washington, DC: National Academy of Sciences; 1978. p. 95-139.

Book
(personal author or authors) (all book references should have specific page numbers)
Howland J. Social norms and drunk driving countermeasures. In Graham JD, ed. Preventing automobile injury: new findings from evaluative research. Dover, MA: Auburn House Publishing Company; 1988. p. 163-96.

Abstract/supplement
Roxburgh J, Cooke RA, Deverall P, et al. Haemodynamic function of the carbomedics bileaflet prosthesis [abstract]. Br Heart J. 1995;73 (suppl 2):P37.

Electronic citations
Basically, websites are referenced with their URL and access date, and as much other information is given as is available. Access date is important as websites can be updated and URLs change. The "date accessed" can be later than the acceptance date of the paper, and it can be just the month accessed. See the 9th edition of the AMA Manual of Style for further examples.

Electronic journal articles
Morse SS. Factors in the emergency of infectious diseases. Emerg Infect Dis. 1995 Jan-Mar;1(1). www.cdc.gov/nciod/EID/vol1no1/morse.htm (accessed 5 Jun 1998).
Use as much information as the author gives. The volume/number information in the URL will take the user to the start of the individual document; ask the author to supply or confirm. Also ask authors to supply the date they accessed the file.

Online First
Each Online First article has a unique Digital Object Identifier (DOI). This should be included in all citations.

BEFORE the article has appeared in an issue
Use the citation format:
Sabin MA, Ford AL, Holly JMP, Hunt LP, Crowne EC, Shield JPH. Characterisation of morbidity in a UK, hospital based, obesity clinic. Arch Dis Child. Published Online First: 24 October 2005. doi:10.1136/adc.2005.083485

AFTER the article has appeared in an issue
Use the citation format:
Sabin MA, Ford AL, Holly JMP, Hunt LP, Crowne EC, Shield JPH. Characterisation of morbidity in a UK, hospital based, obesity clinic. Arch Dis Child 2006; 91:126-130 doi:10.1136/adc.2005.083485 [published Online First: 24 October 2005].

Electronic Letters
Author. Title of letter. Journal name Online [eLetter] Date of publication. url
eg: Krishnamoorthy KM, Dash PK. Novel approach to transseptal puncture. Heart Online [eLetter] 18 September 2001. http://heart.bmj.com/cgi/eletters/86/5/e11#EL1.

Please fill in these forms:
Please download and attach a copy of the following forms to your manuscript, checking each item to be certain that article is compliance with the format and requirements of The Acta Medica Indonesiana – The Indonesian Journal of Internal Medicine.

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